Using the Guest List
The Guest List section is where you manage everyone who has registered or been added for any given night — and where you configure all your guest list settings.
Guest List main page with summary cards and guest table
The 4 Summary Cards
At the top of the page you'll always see four live counters:
| Card | What It Shows |
|---|---|
| Pending Guests | Guests who have registered but haven't been approved yet |
| Accepted Guests | Guests who have been approved and are on the confirmed list |
| Scanned Guests | Guests who have been scanned/checked in at the door |
| Staff Scans | Which staff member last scanned a guest, and their scan activity |
Guest List summary cards — Pending, Accepted, Scanned, Staff Scans
Switching Dates
Click the Date button at the top (e.g. "Date: Friday Feb 13, 2026") to open the calendar picker. Select any date to view or manage the guest list for that night.
Date picker calendar for switching guest list dates
Filtering the List
- Status filter — Pending, Accepted, Rejected, Expired
- Search — find a specific guest by name instantly
- Sort — change the order guests appear
- Filters — additional filtering options
Guest list filters — status dropdown, search bar, sort, and filter tags
Create Campaign
The Create Campaign button lets you send a message to guests on the list — choose between Pending Guests or Approved Guests to target with SMS, Email, or App Notification.
Create Campaign dialog — choose Pending or Approved Guests
Exporting the Guest List
Click Export Guests to download the guest list for the selected date as a PDF with guest details, contact information, and member counts.
Export Guests confirmation dialog with date and Export button
Configuration & Links
Click Configuration & Links to open the Guest List Management settings page where you control how your guest list operates.
Guest List Configuration & Links settings page
Operating Hours
Set which nights your guest list is open and at what time. Days set to Close won't appear as available on your public registration page.
Guest List operating hours — days of the week with time slots
Guest List Status
Controls whether your guest list is active — Enabled means guests can register through your public link, Disabled turns the registration page off.
Guest List Status toggle — Enabled (green) vs Disabled (red)
Share Link
Your public guest list URL for sharing on Instagram, SMS blasts, flyers, or directly to promoters.
Share Link section with URL and Copy button
Access Expiry
Choose when guest list access expires — options include At Close, At End of Night, Custom Time, or No Expiry.
Access Expiry dropdown — At Close, End of Night, Custom Time, No Expiry
Guest List Notes
Add venue-specific notes displayed on the public registration page — dress code, age requirements, venue rules.
Guest List Notes editor with venue rules and dress code
Tips
- Set Access Expiry to a specific time like 11:30 PM to create urgency.
- Add Guest List Notes with dress code and age requirements upfront.
- Share your guest list link in your Instagram bio.
- Use Create Campaign to message pending guests with a reminder.